Privacy Notice

KEMPS PUBLISHING LIMITED

This privacy notice describes how Kemps Publishing Ltd (“We or Kemps”) collects and processes Personal Information received from EITHER Search4Members “Visitors” OR Advertising “Customers” where:

  • “Visitors” are defined as individuals who visit Search4Members for any reason.

  • “Customers” are defined as individuals or business entities which purchase advertisements to be published on Search4Members.

This Privacy Notice applies to any individual whose Personal Information we process.

1 SCOPE OF THIS PRIVACY NOTICE

This Privacy Notice describes how Kemps collects and processes Personal Information in the course of providing its Services and it applies to all Personal Information we collect or process.

When we process Personal Information, we act as Controllers and Processors of data and we ensure that we comply with the data processing regulations in force at any particular time.

2 PERSONAL INFORMATION WE COLLECT

‘Personal Information’ is information that identifies individuals or relates to an identifiable individual.

We collect Personal Information in the following ways:

  1. Our Visitors may be invited to provide Personal membership Information to us when seeking to receive certain services such as a Media Pack

  2. Customers may provide information directly to us when placing an advertising order with us.

You can address any questions you may have about the use of your Personal Information to us and we will act upon your instructions in accordance with the Data Protection regulations in force at the time.

The Personal Information we may collect may include:

  • Name and contact information

  • Job title and role

3 BASES FOR PROCESSING PERSONAL INFORMATION

We will process Personal Information using one of the two following grounds:

  • Legal basis - We have a legal basis to process Personal Information provided by our Advertising

  • Opt in by Visitors – We have received an opt in to contact a Search4members visitor for marketing services

4       HOW WE MAY USE PERSONAL INFORMATION

  • To contact Search4Members visitors for marketing purposes where a visitor has opted in to receiving a marketing communication

  • To provide the Service and fulfil our contractual obligations to Advertising Customers.

  • To collect Customers’ financial obligations in relation to the provision of the Services to Customers.

  • To ensure that Customers can promote their products to their maximum potential across a range of products provided by Kemps.

5  DISCLOSURE OF PERSONAL INFORMATION

 We may share Personal information with third parties for the following purposes:

  • to enable our Website Management Company to manage the Search4Members website

  • to disclose Personal Information under any applicable law or regulation.

  • to facilitate the reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business or Assets (including in connection with any bankruptcy or similar proceedings).

6 SECURITY AND RETENTION

Kemps maintains appropriate security measures to protect the security of data against loss, misuse, unauthorised access, disclosure or alteration. These measures are aimed at ensuring the ongoing integrity and confidentiality of Personal Information. We evaluate these measures on a regular basis to ensure the security of processing.

We will retain Personal Information for as long as is necessary for the provision of Services to our Visitors and Advertising Customers. We will retain Personal Information received from Advertising Customers for a period of at least 6 years in order to meet our legal obligations with regard to the retention of Accounting records.

7 CHOICE AND ACCESS

If you would like to review, correct, update, suppress, object to or restrict the processing of your Personal Information or request a copy of Personal Information about you, you may contact us by sending us an email at privacy@kempspublishing.co.uk. For your protection, we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.

We will use best endeavours to process your request subject to any overriding legitimate interest and legal requirements tests.

8 CHANGES TO OUR PRIVACY NOTICE

You may request a copy of this privacy notice from us using the contact details set out below.

If we make any fundamental changes to this privacy notice, we will notify or provide a revised version to our Clients and Advertising Customers.

9 CONTACT & COMMENTS

If you have any questions or comments regarding this privacy notice, please contact our Privacy Department via EITHER email at privacy@kempspublishing.co.uk OR post at Kemps Publishing Ltd, 11 The Swan Courtyard, Charles Edward Road, Yardley, Birmingham, B26 1BU.